Hui Mālama Ola Nā ʻŌiwi is seeking a program assistant to support our programs. If you enjoy helping others, consider joining our team of caring individuals. We promote good health and wellness throughout Hawaiʻi Island through classes, home visits, group activities and more. To learn more about our mission and vision and about the work we do, check out our website at hmono.org

Duties and Responsibilities

1. Contacts patients/clients regarding classes and group activities. Schedules participation and provides follow-up contact.
2. Prepares area and materials for education classes, groups, and agency events.
3. Assists educators, contractors, and specialists with class and group facilitation.
4. Meets and greets patients/clients, ensuring safety protocols are followed at all times.
5. Maintains the program area calendar (electronic).
6. Establishes, organizes, and maintains program files, records, and data using manual and electronic systems.
7. Maintains confidentiality of patient/client information at all times.
8. Prepares and processes forms and documents.
9. Drafts and finalizes correspondence and spreadsheets.
10. Maintains equipment and inventory.
11. Orders supplies and materials.
12. Answers and directs incoming phone calls.
13. Runs errands to meet program needs.
14. Performs other duties as assigned.

Knowledge and Abilities Required

1. Working knowledge of standard office procedures and processes.
2. Proficient use of office equipment such as PC, laptop, tablet, fax machine, scanner, and associated software applications.
3. Type 45-words per minute.
4. Possess excellent organizational skills.
5. Works well with others.
6. Able to communicate clearly.
7. Ability to sit and work at a computer for extended periods of time.
8. Must be able to lift and carry 40 lbs.

Minimum Qualifications

1. Education: Associate degree in office administration or related field; or high school diploma with four years of relevant experience.
2. Experience: Two or more years of clerical experience and two or more years of experience using web-based applications, word processing, and spreadsheets.
3. Certifications and Other Requirements: Current TB clearance (2 step), COVID-19 vaccination, HIPAA Compliance Training, Bloodborne Pathogens Training, CPR/AED/First Aid Training. Must have personal reliable vehicle with current insurance and registration.

Desirable Qualifications

1. Familiar with HMONO's mission, programs, and services.
2. Possess a working knowledge of Native Hawaiian culture, traditions, history, and current events including, but not limited to State and Federally-funded programs and Keep abreast of Native Hawaiian issues and current events.

Hui Mālama Ola Nā ʻŌiwi has a mandatory COVID-19 vaccination policy and accommodations for disability and religious-based reasons will be considered.